We are currently looking for an Administrative Assistant to support our West Chester office. In addition to general administrative functions, the person who fills this position will be responsible to:o Complete and update pre-qualifications information
o Coordinate and update weekly bid list
o Contract and Scope reviews and comparisons
o Assist in the preparation of bid packages
o Assist in the preparation of monthly AIA invoices, Textura invoicing, waivers, etc.
o Assist in billing and cash collection monthly
o Process incoming change orders required
o Document Control Functions
o Invoice processing
o Data Entry of Purchasing Orders
Applicants must have 3-5 years of administrative work in the construction field for a general contractor or subcontractor. Must be proficient with Microsoft Word and Excel. Must have a working knowledge/understanding of FTP sites, electronic document organization, and electronic document control. Must have excellent interpersonal skills and the ability to work effectively with internal and external customers.